Documentation for Data Validation Introduction

Please note the following four general definitions for certain types of source documentation:

Cross-Match:  A cross-match requires accessing a non-WIA MIS to find detailed supporting evidence for the data element, such as dates of eligibility determination and dates and types of services. An indicator or presence of an SSN in a non-WIA database is not sufficient evidence.

State MIS:  Unless otherwise noted, state MIS refers to specific, detailed information, such as dates and types of services and explanations of barriers to employment that is stored in the state's information system that provides
supporting evidence for the data element. An indicator, such as a checkmark, is not acceptable source documentation.

Self-attestation:  Self-attestation occurs when a participant states his or her status for a particular data element and then signs and dates a form acknowledging this status. The key elements for self-attestation are:  (a) the participant identifying his or her status for permitted elements and (b) signing and dating a form attesting to this self-identification. The form and signature can be electronic or on paper.

Case Notes:  Case notes refer to either paper or online statements by the case manager that identify a participant's specific data element, the date on which the information was obtained, and the case manager's signature.

Select this link to view specific Data Elements.